NYSC Monthly Clearance Letter Sample | Get Yours Now

Getting the monthly federal allowance as a corps member in the National Youth Service Corps (NYSC) requires obtaining the NYSC clearance letter. This clearance is done on a monthly basis at the local government Secretariat, where the office of the Local Inspector (LI) is located.

In this article, we will provide you with all the necessary information about the NYSC clearance letter. Let’s dive in.

What is the NYSC Clearance Letter?

The NYSC clearance letter is a document issued monthly to deserving corps members by their employers. It serves as a confirmation of their service for the previous month and is submitted to the zonal inspection/local government inspectors.

The clearance process usually takes place within the first 10 days of the month. Some local government areas have separate days for different batches or streams, and they often involve the Corper Liaison Officer (CLO) to assist in the process.

What Should the Clearance Letter Include?

The clearance letter format typically follows the employer’s (school, company, organization, etc.) letterhead (colored). It should contain the essential elements of a letter, including the address, body of the letter, and conclusion. Additionally, it should provide details of the corps member, which is crucial.

Types of NYSC Clearance Letter

There are two types of clearance: manual clearance and biometric clearance.

1. Manual Clearance: To obtain a manual clearance letter, you need to contact your Place of Primary Assignment (PPA) before the clearance day. The process may vary depending on your PPA’s requirements. Some PPAs may require your unit head to sign before the Head of the Department (HOD).

The clearance letter must be on the company’s letterhead in colored form and should include your name, state code, and batch. Ensure that the month on the clearance letter matches the current month for which you are doing the clearance.

On the day of your monthly clearance, visit the LI office and locate your file. Make a copy of the clearance letter and perforate a hole in it. Place the clearance letter at the back of the file and present it to the LI.

After cross-examination, the LI will sign at the front of the file. Write your name and state code, then return the file to your Community Development Service (CDS) group.

2. Biometric Clearance:

The biometric clearance process involves the following steps:

1. Visit the LI office with your clearance letter.
2. Locate your file among the others.
3. Perforate a hole in the clearance letter.
4. Add it to the back of your file.
5. Submit the file to the LI.
6. After cross-examination, you will be required to thumbprint.
7. The thumbprint will verify your details.
8. Return the file to your CDS group.

Can I Do NYSC Monthly Clearance without PPA?

If you haven’t been assigned a PPA or have been rejected without a PPA, you can still do your monthly clearance. In this case, you need to visit the LI with your letter of rejection and a posting letter. The LI will sign the posting letter, and you can leave your name. Biometric screening is not required in this situation.

Note: It’s important to have an internet-enabled phone and data connection. Always check your dashboard for local government clearance and ensure that the clearance status changes from “absent” to “present” before the end of the day. If it doesn’t change, visit your LI the next day and report the issue.

Sample of NYSC Monthly Clearance Letter

[Employer’s Letterhead]

[Date]

The State Coordinator
NYSC Office
[Address]

Subject: NYSC Monthly Clearance for [Corps Member’s Full Name], [State Code], Batch [Batch Number]

Dear Sir/Madam,

This is to confirm that [Corps Member’s Full Name], with NYSC State Code [State Code] and belonging to Batch [Batch Number], has completed their service with our organization for the month of [Month]. We kindly request the issuance of the monthly clearance for [Corps Member’s Full Name].

Thank you.

Yours faithfully,

[Employer’s Name]
[Position]
[Organization Name]
[Contact Information: Phone Number, Email]

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